The following is a letter I wrote for a landlord client, presented here as a sample of my work.
[NAME OF LANDLORD]
[ADDRESS OF LANDLORD]
ADDRESS OF TENANT(S)]
Dear [NAME OF TENANT(S)],
We hope this note finds you well and enjoying this long-awaited spring weather. As you are aware, your lease of the above property expires on July 31, 2013. While under the lease each party has 30 days to give the other notice of intent whether or not to renew the lease, we are extending you the courtesy of early notice of an increase in rent as follows:
As of August 1, 2013, the monthly rental payment under the lease for the above property will be $1,425, which reflects a modest increase of 3%.
This letter is merely notice to you of the increase in rent. Renewal of the lease will be contingent upon your giving us 30 days’ written notice that you intend to renew; performance by us of an inspection of the home no later than the 24th of July for purposes of updating the statement of condition and the addressing by the relevant party of any items needing maintenance or repair; and the signing of a new written lease by both parties on or a few days before July 31. At this time, we do not anticipate any other substantive change to the lease terms. We hope that you have settled into the home and the neighborhood.
Please indicate your intent below to renew the lease by signing and sending back one copy of this letter in the self-addressed, stamped envelope provided, as soon as possible, but no later than July 1, 2013:
[ ] We acknowledge the rent increase and intend to renew the lease.
The following are potential dates that we would be available for a home
[ ] We do not intend to renew the lease and will be vacating the home per the
current lease terms.
[SIGNATURE OF TENANT ONE] [SIGNATURE OF TENANT TWO]
Please use the back of this letter to let us know of any items in the home of which you are aware that need to be addressed. If you are aware of none, please indicate that as well.
Thank you very much for your time.
[SIGNATURE OF LANDLORD]